Wednesday, August 10, 2011

Telephones Systems for Different Businesses

Effective and efficient business telephones systems are vital for the smooth functioning of any business since they enable the staff people and employees of the company to communicate easily with each-other and with the customers and business associates in distant locations. Non-functioning or poor phone systems can annoy the customers and result in loss of business. On the contrary, efficient phone systems can not only help in easy and fast communication, but also helps in improving the goodwill of the company. Considering the telecommunication requirements of the company, many business telephone system companies offer free consultation about the type of telephone systems that can be used and about the type of phone office equipment like modems and fax machines that need to be connected to the system. Generally, three main types of phone systems are PBX, VoIP and hybrid. PBX is a generic system that allows making and receiving calls both within the company and outside the company. VoIP phone system allows making phone calls through internet instead of using the conventional handsets. And, hybrid phone systems allow making and receiving calls both through internet and through regular phone lines. In a way, hybrid is an advanced system which works with both types of systems, that is, PBX system and VoIP phone system.

So, it is always better to take consultation advice from experts before purchasing any type of phone system for your company or organization. It is important to first assess the requirement of the company or business also considering the future needs of the system. If the business has to be expanded in near future, the phone system should be bought considering the future requirements. When reviewing business phone systems, the customers should look for the ones that allow integration of the existing phone equipment like voice mailing and other important equipment features with them. Consideration of buying more Data cabling than actually required can help in saving the costs of the cabling in the future. However, it is not advisable to spend too much on the cabling, but could just be spend in such a way keeping in mind the future need.

The most important thing to be kept in mind before purchasing any type of business phone system is the manufacturer or vendor from whom these systems can be bought. And, it is not only about just buying these phone systems, but also about the after-sale services such as installation and maintenance of the phone systems as well as the training required to use these systems. Sydney telephone Company is one such famous company in Australia that not only offers quality business phone systems for all types of businesses, but also provides their customers with great maintenance services with money back guarantee if any kind of technical problem in the phone systems persists. If any individual or any company is looking for a business phone system, it is always better to get quotes from 3 to 4 vendors before finalizing on any one of them. This would help them in getting the best product at the best price in the market.

Phone Systems for Businesses

Today, every business and every organization requires fast, reliable and secure phone systems to provide better communication. There are many phone companies that offer business phone systems at prices that vary from USD $500 to USD $2500 depending upon the size of the enterprise and type of phone systems. The expensive ones have more number of features and functions as compared to the less expensive ones. Before deciding about the any type of phone system in your company, it is important that you should analyze your unique business requirements and determine the requirement of phone line and extensions where you are planning to install these phones. Careful analysis is important so that the calls should not be routed incorrectly or should not be disconnected or missed. Before buying any type of business phone system, it is important to check the compatibility with the existing phones and other equipment. Most of the enterprise level businesses use IP phone systems that offer a wide range of features like customer relation management, computer telephony integration, LAN access, e-mail integration, call recording, messaging, call forwarding, voice-mail and high speed internet access. Since VoIP phone systems do not operate using conventional phone line cabling, these phone systems allow making and receiving of phone calls through internet and thus offer a more economic voice communication solution for individuals and businesses.

VoIP phone systems for businesses offer cost saving communication solutions for call making, call routing, call forwarding, call transferring, caller ID, speed dialing, messaging, call waiting, call recording and many other features. PBX systems are considered to be suitable for medium level companies and business enterprises. PBX phone systems involve installation of standard phone lines and extensions at places where extension lines are required and can be upgraded to a more cost efficient and simpler manner. The overall cost of the PBX phone systems might be higher than other standard phone systems, but due to the number of extensions or ports given, the bill amount of the phone usage per employee decreases.

Key phone system are best suited for small and medium businesses and offer a wide range of features like that of PBX systems, but can not be customized as PBX systems. KSU-less phone systems for business are meant for smaller companies and businesses. Since they are priced at quite affordable prices, these phones also offer some advanced features. They are portable and can be programmed much like other advanced phone systems, but they are not well suited for bigger companies planning for future growth. However, the two disadvantages of using KSU-less phone systems are that the installation and set-up of the phone system have to be done by the customer himself or herself as no company or vendor offers such services. Even if they offer the installation services, then there might be chances of asking for the service charges. Another disadvantage of this phone system is that like installation, the maintenance of the system has to be handled by the customer himself or herself. In this way, different types of phone systems are meant for different sizes of businesses and the selection of the phone system should be done keeping in mind the above mentioned points.